Official University Message Archive
Please see below for archived messages sent prior to May 1, or visit the main Coronavirus page for the latest messages.
Please see below for archived messages sent prior to May 1, or visit the main Coronavirus page for the latest messages.
Sent to all student and employee emails April 30, 2020
Dear Campus Community:
On Wednesday afternoon, Governor Inslee announced that Washington’s “Stay Home, Stay Healthy” directive will extend past May 4. That announcement, intended to continue reducing the impacts of the COVID-19 pandemic, does not affect Eastern’s current operations.
Tomorrow the governor will release more information about reopening the state. If that message affects Eastern’s operational plans, I will let you know.
EWU remains open, and we are not in suspended operations.
I know many of you want to return to campus. Many of you are eagerly awaiting a decision regarding Fall 2020. We expect to announce plans soon, with the well-being of students, faculty, and staff our most vital concern.
To help guide our approach, I’ve asked our very own public health experts to advise us, helping to ensure our plans are thoughtful, deliberate, and grounded in science:
Many thanks to these faculty for offering to provide their knowledge and insight.
And thanks to all of you, as always, for your ongoing support of one another during these difficult times.
Mary Cullinan
President
Sent to all student emails April 24, 2020
Hi Everyone,
Thank you for your commitment to staying home and reducing physical interactions throughout spring term.
Social distancing strategies can take a toll on our physical health, social connections, and personal wellbeing. Here are our top five strategies, with helpful apps, to overcome these challenges and bring back control to your life.
1. Build a routine. Develop recurring to-do lists that lead to healthy habits. Be sure to include regular sleep times, targeting 7-9 hours each day. This will ensure you have the energy and focus you need to be active throughout the day.
Recommended app: Productive. Productive will coach you through small steps towards healthy habits. You can track good habits like flossing, eating healthy foods, and performing yoga.
2. Maintain a balanced diet. Fuel your body with the things you need to stay focused on school and more active during your free time.
Recommended app: MyFitnessPal. MyFitnessPal allows you to record the food you eat each day, tracking micro and macronutrients. This app also allows you to see your calorie intake and compare it against your energy output for the day.
3. Dedicate time and space. Designate different spaces in your home where you work, exercise, eat, and sleep. Do the same with your daily schedule: identify and protect your times for work, play, and exercise (aim for at least 150 minutes of moderate exercise per week).
Recommended app: Outlook. Outlook enables you to keep tabs on your school and personal email while also managing your personal schedule.
4. Engage with supportive communities. Active lifestyles are easier to maintain when you are a part of a supportive community. Keep in touch with your communities by following #EaglesOutside on social media or simply calling a friend to talk while taking a walking break outside.
Recommended app: Strava. Strava allows you to follow people in your local community and participate in various challenges. Check out the Eastern Washington University club on Strava to see other members of the EWU community who choose to be active.
5. Embrace the virtual. Several health and fitness companies have stepped up to help support active lifestyles through virtual platforms. Many of these platforms are specifically for college students. Below is a list of resources that can ease your transition into a “Stay Home, Stay Active” lifestyle.
Recommended apps:
Contact Chris Hoppe, Associate Director of Campus Recreation, at 509.359.7394 for more information. The Campus Recreation team is here for you through this challenging period.
You got this.
Chris Hoppe
Associate Director of Campus Recreation
Sent to all student and employee emails April 21, 2020
Dear Campus Community:
Now that we’re well into spring term, I’m receiving many questions about summer and fall. We still don’t know whether Governor Inslee will extend the “Stay Home, Stay Healthy” directive beyond May 4; however, I know how important it is for students, faculty, and staff to be able to plan. Living with uncertainty is very difficult for all of us. Nonetheless, the health and wellness of our Eastern family are paramount.
We can’t make a decision about fall classes until we have more information. I’ll communicate with the campus as soon as possible. Updates are posted at www.ewu.edu/coronavirus.
In the meantime, this is the plan for summer:
In addition, we’ve made these decisions regarding Fall 2020:
I’ll communicate with the campus as soon as more information becomes available. I appreciate your patience and understanding.
As always, my thoughts are with you and your families during this difficult time.
Mary Cullinan
President
Sent to all student emails April 16, 2020
Eastern Washington University Administrative Updates – 4.16.20
Mary Cullinan, President
David May, Provost, Vice President Academic Affairs
Mary Voves, Vice President, Business and Finance
Rob Sauders, Vice President, Student Affairs
Barb Richey, Vice President, Advancement
As we move forward through spring, executive leadership will continue to provide as much information as possible through a variety of media. Over the last two weeks, we’ve held town halls, provided timely information via email and social media, and continued to update the coronavirus website for faculty, staff, and students as well as for families, alumni, and other external constituencies. We were pleased to see hundreds of participants tuning in to the town halls we’ve held so far. The president and vice presidents plan to hold another town hall next Thursday, April 23, 10:30-11:30 AM (more information to come).
The following are updates on areas about which we’ve received numerous questions during town halls and on the website:
We will not hold graduation ceremonies face-to-face in June. This is one of the most difficult decisions the leadership team has made in these trying times. We know how important it is to celebrate the accomplishments of our students. The graduation team has already shifted gears, working on a virtual alternative. As those plans become clearer, we’ll share them with the campus. We will also invite all graduates to walk at future Commencement ceremonies.
Classes will be entirely online for the first summer session (which starts June 22). We’re hopeful that it might be possible to allow limited options for face-to-face offerings during the second summer session (which starts July 20). If the public health situation allows for safely offering some classes, these would remain limited to labs and practicum courses that cannot be taught online for reasons of licensure or program accreditation.
Allowing even a limited number of specific courses will be decided only if we can continue to keep our students, faculty, staff, and communities safe. We will follow guidelines from public health officials or the Governor as we plan for Summer 2020 and for Fall 2020.
Please know that the Student Care Team is available to assist students who are having difficulties or need assistance. To centralize the high volume of requests the Student Care Team is receiving, Student Affairs has created two online intake forms.
If you are a student and wish to connect with the Student Care Team, please click Student Intake Form. If you are a concerned faculty, staff, or community member and wish to alert us about a student needing assistance, please click ICARE.
The Catalyst construction has been moving forward on schedule. We’re still planning to move into the building in time for Fall 2020 classes. We’re also developing contingency plans in case there are delays to the schedule.
ISC construction has been halted while we’ve been directed to shelter in place. We’re negotiating with the contractor to resume construction. Although the project has slowed, we’re confident that it will be completed close to its original estimate; however, we don’t know right now when the building will be completed and ready for occupancy.
These will remain closed through the remainder of the academic year. Please visit their respective websites for information on the limited services they are continuing to provide.
The PUB remains open for “grab and go” food service at Union Market and is accessible via the second floor entrance only. The laptop kiosk and printer station have been moved from the third floor to the second floor. The first and third floors are restricted to staff only.
Every member of university leadership is committed to advancing diversity, equity, and inclusion on our campus and in our community. However, the search process for an AVP has been halted while we are sheltering in place.
As we are late in initiating a search process this academic year, and as our campus situation remains uncertain, we’ve decided to find an expert in our own community to help us chart a course toward more diversity, equity, and inclusion and a more welcoming learning environment. The provost and his team are focused on that planning and will have more information shortly.
Meanwhile, the Multicultural Center and the Pride Center continue to function remotely—and will function as normal when face-to-face interactions are possible again.
We’re delighted by the results of Giving Joy Day: $275,805.18 was raised as a final total. We received 370 individual gifts from 279 donors; 191 of the donors were EWU faculty and staff. The donations will help support student scholarships, the food pantry, and the Student Emergency Fund.
Thank you to everyone who donated! The support makes a huge difference for our students.
We continue to learn wonderful stories of ways in which Eastern students, faculty, and staff are going above and beyond during this difficult time—thank you! Be sure to read about them on InsideEWU. Just look for those labeled Eagle Strong.
Students, we miss you! We hope to see you back on campus very soon. We’ll continue to communicate as information becomes available. Please be safe and keep those close to you safe as well.
Sent to all student and employee emails April 15, 2020
In-person commencement has been cancelled.
Dear Campus Community:
Every year at Commencement, we celebrate our students’ academic accomplishments. Walking across the stage, hearing your name called in front of your classmates, family, and friends, is an experience like no other.
This year, unfortunately, the global pandemic has forced us all to reset gatherings, celebrations, and holidays. We can’t hold a traditional Commencement ceremony this spring.
Although we can’t bring everyone together physically this year, we’re committed to celebrating our graduates. Thus, we’re planning a virtual Commencement for our Class of 2020 semester and quarter program graduates.
Please join us online on Saturday, June 13, for this celebration. Information about the virtual ceremony will be updated here: https://inside.ewu.edu/commencement/schedule-of-ceremonies/
In addition, if you would have walked the stage this spring, I invite you to participate in traditional Commencement ceremonies in spring 2021. (If health restrictions are lifted by then, we may even explore holding a special in-person graduation ceremony in Fall 2020.)
Class of 2020, your perseverance and dedication through these challenging times make you a shining example of Eagle spirit and grit. I’m so proud of you! And I look forward to celebrating your success at our virtual Commencement ceremony. Watch for more information coming your way.
Stay safe, and be well.
Mary Cullinan
President
Sent to all employee emails April 14, 2020
Good Afternoon,
Governor Jay Inslee issued Proclamation 20-46 today (see Link), amending Proclamation 20-05, which prevents all employers, public or private, from failing to provide accommodation to high risk employees, as defined by the Centers for Disease Control and Prevention (CDC), that protects them from risk of exposure to the COVID-19 disease on the job.
Specifically:
This proclamation was issued April 13, 2020 and expires on June 12, 2020, unless extended by the Governor.
The safety and welfare of our employees is of primary concern to Eastern Washington University. If you are at high-risk, as defined by the CDC, (see https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/index.html) and would like to request an accommodation under the Proclamation, please complete the leave form which is available. If you have any questions you can contact Human Resources at 359-2381.
Deborah Danner, J.D.
Associate Vice President, Human Resources
Sent to all resident student emails April 3, 2020
We hope this finds you safe, healthy and staying home! Yesterday, Gov. Inslee extended the “Stay Home, Stay Healthy” order to Monday, May 4. With that in mind, we want to update you on a few items related to EWU Housing:
Timelines for Moving:
Parking:
Dining:
Connecting:
Being apart from our friends, families and fellow human beings in general has already been a struggle for the last week and a half, and now we are looking at another month. We’ve got you covered!
Staying Healthy:
You play a critical role, not only in your own health, but in the health of every member of your community, the staff serving you, and their families. The only way to get through this is together!
Please continue to practice the following:
This is an incredibly challenging time. We appreciate your patience and cooperation as we work to keep everyone healthy! Please do not hesitate to reach out to us if you need anything at all. Stay healthy!
EWU Housing and Residential Life
Sent to all student and employee emails April 2, 2020
Dear Campus Community:
This evening Governor Inslee extended the “Stay Home, Stay Healthy” directive until May 4 to reduce further the impacts of the COVID-19 pandemic.
EWU remains open, and we are not in suspended operations.
Following the governor’s directive, EWU will maintain its current approach to operations until further notice:
EWU will continue to assess how this directive impacts the university’s operations through the remainder of the academic year. We will follow up with any additional information or directions. Meanwhile, please continue to operate as you have done since the order was originally implemented.
I know this directive is challenging for many of us. Truly, this situation is unprecedented. My thoughts are with you and your families during these difficult weeks. Your patience, understanding, and courage will help carry our university—and all of us—through this extraordinary and frightening time.
Mary Cullinan
President
Sent to all employee emails March 31, 2020
Dear Campus Community:
Sheltering in place continues even as spring classes are around the corner. A few early flowers are beginning to add color to the campus, but only a handful of people are here to welcome them.
Working from home is challenging. Zoom calls have lost any charm they once had. Texts, emails, and websites don’t replace informal conversations and lunch meetings, to say nothing of face-to-face classes, advising, and mentoring.
But, even as we work in these strangely dislocated ways, we need to remember that we remain a community. We need to reaffirm the importance of our mission.
I’m very proud of all the effort this campus has made to stay focused during these troubling weeks. It’s a heavy lift. Faculty have taken on the challenge of online classes with energy and creativity. Staff in advising, dining, mail service, financial aid, admissions, IT, student support—everyone is working hard to serve students, to help our university function in this different reality, this oddly disjointed and disrupted time.
Moreover, the heavy lift will stay with us for the immediate future. We will continue to face challenges as the health crisis impacts our university in unprecedented ways.
Although this was not the spring that any of us imagined or planned for, it’s important that we remain a community, united in our mission and our commitments to students and each other.
Thank you all. Stay safe and healthy.
Mary Cullinan
President
Sent to all student emails March 30, 2020
Dear EWU Students,
The past few weeks have been difficult: The rapid spread of COVID-19, moving all classes online for spring term, and a “Stay Home – Stay Healthy” directive from Governor Inslee are but a few examples of the unprecedented and stressful times we are living through.
In response to these difficulties and to best support you as you continue your studies at EWU during the Spring, the Student Affairs team has been working to ensure that students are well-supported in these unsettling times.
To help you as you prepare to begin classes next week, I want to share a few of the support services we have available during Spring term. Some of these are new, while others are modifications or adaptations of our existing services.
For more information on each area, please click on the links below.
In addition, the Academic Affairs team has also developed online support services for students. Specifically, I would like to make sure you are aware of the following:
If you have any questions regarding how to access these support services, I encourage you to email vpsa@ewu.edu and a member of the Student Affairs team will be in touch with you to help.
Lastly, there will be an online town hall meeting for students and parents on Thursday, April 2 from noon-1 p.m. Student Affairs staff will be available to answer questions from you about support services for the Spring term and we look forward to hearing from you then. An invitation to attend the Zoom webinar will be sent via email shortly. In the meantime, you may submit questions for the online town hall meeting here.
Sincerely,
Robert R. Sauders, PhD
Interim Vice President, Student Affairs
Sent to all resident student emails March 26, 2020
We hope this email finds you safe and healthy! Following the Governor’s recent “Stay Home, Stay Healthy” directive, we have developed an FAQ to provide updates and clarification.
Can/should I live on campus Spring quarter?
As the pandemic has continued to evolve we have also evaluated all University operations. We are providing limited housing and dining options to those students who need a safe place to stay, and strongly recommend students consult with their parents and families to determine where they should live. Housing and Residential Life is committed to providing those students who need to stay on campus with as much support as possible, given the circumstances.
What is the deadline to get my things out of my room?
In light of the “stay at home” order issued by the Governor an exact date is unknown at this time. Therefore, we have determined that students will have up to 7 days after the order is lifted to remove all belongings. Once the order has been lifted we will send another update with the specific date.
Can I come get my things during the “stay at home” order?
You will have access to the halls and will be able to complete an express checkout at any time, however we encourage people to honor the “stay at home” order, as well as public health guidelines, such as staying home if you do not feel well.
What if I want a friend or family member to move my things out?
You may have a friend or family member move your things out. Prior to them arriving, you need to send an email to housing@ewu.edu with your Name, EWU ID, Room #, and your friend/family member’s name. They should call the on-call number for your building when they arrive and a staff member will help them get access to your room.
Will I be charged if my things aren’t out of my room?
Spring quarter charges will be applied to your account if you have not checked out of your room. As soon as you retrieve your belongings, within 7 days after the “stay at home” order is lifted and check out, those charges will be reversed.
What happens if I receive a late fee because I didn’t want to pay my housing charges since I know I’m moving out?
We will reverse any late fees you incurred as a result of housing and dining charges on your account.
If I stay on campus, will I get to stay in my current room? Do I have to have a roommate?
To help ensure the safety of our residents the university has decided to place all residents in their own single room at no additional cost to the student as part of the university’s ongoing efforts to protect the health of our students. All residents will be charged the lower double room rate ($2368) plus the cost of the meal plan they have selected. We will be consolidating our residents to two halls; those halls will be announced early next week.
What is happening with my meal plan?
All remaining Winter quarter balances are rolling to Spring for use, and will then continue to roll forward to Fall quarter. If you move out, your meal plan will be cancelled and charges will be reversed.
We are reaching out to a few students that have not told us their plans about staying or leaving for Spring quarter. If you have not updated us in the last few days, please reach out and let us know your plans.
In response to the governor’s order, the physical location of the main Housing office is not currently open, however we are operating remotely and are still answering phone calls and voicemails to the best of our ability. The most consistent way to reach us during this time is by email: housing@ewu.edu.
Please visit the coronavirus Q&A guide for answers to other questions you may have: www.ewu.edu/coronavirus
Be well,
EWU Housing and Residential Life
Sent to all employee emails March 26, 2020
Dear Campus Community:
I realize that working from home can be stressful and difficult. However, we’re doing the right thing: we’re making healthy choices for ourselves and the broader community.
Beginning next week, EWU will offer up to two weeks of paid sick leave for employees who are unable to work or telework because (1) they have been advised by a health care provider to self-quarantine due to COIVD-19 concerns or (2) they have minor children whose school or childcare provider is closed due to COVID-19.
Additionally, as directed by Congress, EWU will offer up to 12 weeks of FMLA leave to employees who are unable to work or telework because they need to care for a minor child whose school or childcare provider is closed due to COVID-19. More details about these leave options will be available next week.
I’ve been writing to you frequently over the last weeks as our situation has been uncertain and information has been voluminous. However, now that the situation has stabilized, at least for the moment, I’ll respect your inbox and the amount of work you’re all doing. Moving forward, I’ll write less frequently unless something significant needs to be shared immediately.
For ongoing news and information, continue to check the coronavirus FAQ webpage: www.ewu.edu/coronavirus. Also, go to the InsideEWU e-newsletter for ongoing news and information.
Please remember that, unless we communicate otherwise, Eastern Washington University remains open. And we are not in suspended operations.
As we move closer to the start of spring term, departments and offices are adjusting to the “new normal” of operating via alternate modalities and locations. Here are a few examples:
Once again, I’m grateful to everyone for your creativity and flexibility during this time.
Mary Cullinan
President
P.S. The EWU Foundation recently shared recorded performances from EWU music students. If you need an inspirational break from your work at home, check these out!
Sent to all employee emails March 24, 2020
Dear Campus Community:
I hope you are all staying healthy and safe. I appreciate the work everyone is doing in so many ways to keep the university functioning during this tumultuous time.
Yesterday, Governor Inslee issued a “Stay Home, Stay Healthy” directive. This directive requires Washingtonians to stay at home except for essential activities, including work. I know we will follow these guidelines to keep our community safe and healthy.
Eastern Washington University can and will remain open. We are not in suspended operations. In keeping with the governor’s directive, we are continuing operations in alternate modalities and locations.
Under the directive, essential personnel for universities includes those employees who provide behavioral health services, financial aid, mail services and shipping, law enforcement, facilities, and limited dining operations.
Please note the following:
As new information becomes available, I’ll continue to communicate with you. And we continue to update the coronavirus FAQ on this webpage.
Once again, I so deeply appreciate all you do. Even as we’re separated physically, we continue to work together as a community, supporting students and each other. Thank you.
Mary Cullinan
President
Sent to all student emails March 24, 2020
Dear EWU Students,
Effective immediately checks will no longer be available for pick up in Sutton Hall. This includes payroll, financial aid, refunds or other payments. Please make arrangements to have direct deposit or ensure your current mailing address is up-to-date. You can update your address via EagleNET.
Payroll Checks:
Direct deposit information was sent with the March 25, 2020 mailed paychecks but can also be accessed at the following –https://d3tb2mkdocc4em.cloudfront.net/financialservices/wp-content/uploads/sites/44/2018/01/Direct-Deposit-Form.pdf
Completed forms can be emailed to payroll@ewu.edu or mailed to Payroll at Showalter Hall, Room 319, Cheney, WA 99004.
Financial Aid checks will continue to be mailed.
Sincerely,
Robert R. Sauders, PhD
Interim Vice President, Student Affairs
Sent to all employee and student emails March 23, 2020
Dear Campus Community:
Just moments ago, Gov. Jay Inslee issued a new “Stay Home, Stay Healthy” order as part of the ongoing effort to reduce the impacts of the COVID-19 pandemic. We want to share the details so that you can stay informed and be safe.
The governor’s newest restriction asks all Washingtonians to stay home and stay healthy in order to minimize contact with others for at least two weeks. [As of April 2, this order has been extended until May 4.] People are asked to go outside only if they are pursuing an essential activity, such as going to the grocery store, the doctor, or essential work duty.
The governor’s business order goes into effect in 48 hours. Between now and then EWU will determine how the directive applies to the university and follow up with specific directions. Until then, please continue to operate as you have, while making preparations to potentially work at home for a sustained period of time.
Students may remain on campus if they feel safer at the university, or if they have no other housing options.
I again urge you to stay informed on the latest developments and measures by visiting www.ewu.edu/coronavirus.
Our thoughts continue to be with you and your families during this difficult time. Your patience, understanding and courage will help carry Eastern through this unprecedented time.
Mary Cullinan
President
Sent to all employee and student emails March 23, 2020
Dear Campus Community:
Today is the first day of spring break. Instead of a traditional, much-anticipated time of respite, we are practicing social distancing. Many of us are physically separated from friends and family. Many of us are feeling somewhat isolated and lonely.
I encourage everyone to reach out to one another, to maintain connections vital to our social and emotional wellbeing. I’m delighted to hear that campus constituencies are organizing video chats, virtual book clubs, interactive computer game nights, and other online social interactions. Student Activities, Involvement & Leadership (SAIL) is developing additional opportunities for student engagement during spring term.
Eastern remains open. We are not in suspended operations. However, we have implemented the following measures:
Lastly, please support community members who may be facing discrimination. Media reports of people of Asian origin and heritage being targeted and harassed—as well as people being bullied for showing potential symptoms of illness—are highly disturbing.
Our Eastern community remains committed to being an inclusive and respectful environment; our campuses welcome everyone who is working and studying here. This is the time for us to come together, not from a place of fear but from a place of kindness and compassion.
As new information becomes available, I will continue to communicate with you. And we will continue to update the coronavirus FAQ webpage: www.ewu.edu/coronavirus
Thank you for your patience and understanding during this difficult time. As always, THANK YOU for all you do for our campus community.
Mary Cullinan
President
Sent to employee and student emails March 20, 2020
Dear Campus Community:
I know this is a difficult time for many. And I realize that both uncertainty and the fact that new measures are being regularly implemented increase stress. Please know that we will continue to navigate this crisis together; the university will support you in every way possible.
As you have undoubtedly heard, some city and state governments are directing people to shelter in place. While this directive has not been implemented in our state, the university is developing plans to continue operations remotely. We will respond appropriately to specific directives as they come forward.
At this time, although university buildings are closed to the public, we are still open and are not in suspended operations.
Since my last communication, I’ve determined that it’s in the best interest of our students, faculty, and staff to suspend all face-to-face instruction for the remainder of the academic year. This includes all internships, labs and practica that require face-to-face contact. Students may still enroll for course credits if their work in these programs can be completed in a non-face-to-face format. Please reach out to your department chair or program director for further guidance.
In light of these changes, the following notes provide some clarity to students making decisions on where to live:
The following decisions have also been implemented:
As new information becomes available, we will continue to communicate with you and will update the coronavirus FAQ webpage: www.ewu.edu/coronavirus
Once again, I ask for your patience and understanding during this difficult time. We need to continue taking care of ourselves, our classmates, and our colleagues. Thank you for all you do.
Mary Cullinan
President
Sent to resident emails March 19, 2020
Dear EWU Residents,
We appreciate your patience as the University and Housing and Residential Life continue to adjust to the rapidly evolving public health crisis surrounding the spread of the coronavirus. As each day has brought more restrictions locally and throughout the nation, we continue to adapt and implement measures that will serve you the best during these difficult times.
Our utmost priority is to ensure that all students have access to housing and food during this time of uncertainty. As President Cullinan said in her 3.17.20 Coronavirus Message, we will do so by offering limited housing and dining options for students who do not have a safe place to go.
As we think back on the excitement of move-in and fall quarter, we know that moving forward through Spring quarter will be a drastic adjustment. We pride ourselves on providing our students with a robust and vibrant on-campus community full of engaging interactions and events. However, we must ensure that providing a safe environment continues to be our top priority.
Therefore, it is important for you to know that if you choose to stay on campus for Spring Quarter, your experience will look much different than normal. Given the circumstances of the pandemic, and following directives from state and public health authorities, we are no longer able to offer the same robust, vibrant on-campus experience you’ve come to expect.
In order to comply with continued restrictions and emergency declarations we will be changing our interaction model to practice social distancing:
We know you have questions regarding charges and placement in the residential halls. We have implemented the following measures for Spring Quarter:
While this is not the ideal student experience we strive to provide, we remain committed to our top priority of your health and safety in our community, and will do everything possible to make you feel at home. We appreciate our students and will be here to support you through the rest of your studies at Eastern Washington University.
Sincerely,
Josh Ashcroft
Interim AVP, Campus Life
Sent to employee and student emails March 19, 2020
Dear Campus Community:
As part of my commitment to regular and timely communications, I’m continuing to provide frequent updates to the campus community. Please note that, even with the changes outlined below, we are not in suspended operations. We remain open.
Recent significant decisions include the following:
Although we have no confirmed cases on campus, we have received questions about how we will handle them should they occur. Please know that we will act on cases individually as appropriate and in compliance with federal privacy laws and health department guidance.
Earlier this week, I convened a group of faculty experts for an online panel to discuss the coronavirus pandemic. Provost David May facilitated the discussion. The panel showcased the expertise we have here at EWU and provided significant information. Video from the panel has been posted to this COVID-19 FAQ webpage.
Once again, I ask for your patience and understanding during this difficult time. We need to continue taking care of ourselves and our colleagues. Thank you for all you do.
Mary Cullinan
President
Sent to employee emails March 18, 2020
Dear Campus Community:
In this difficult and stressful environment, I am continuing to provide information and updates to our campus community.
Please note that, at this time, Eastern Washington University remains open and has not implemented suspended operations.
We have taken major steps to increase social distancing, including moving classes to online and providing opportunities for employees to telework.
Human Resources has provided the following information:
At this time, the university is implementing enhanced measures to promote telework opportunities. We strongly encourage all employees and supervisors to work collaboratively to explore and implement telework options beginning immediately.
Options may include:
The university will be closing some buildings, including the JFK Library, effective March 19, 2020. If your building is closed, you will need to work with your supervisor regarding work locations.
We have created resources for working remotely that you will find at https://inside.ewu.edu/hr/. Included in the materials are training options as this would be a great opportunity for employees to complete mandatory Title IX training and Security Training. Employees may also be able to engage in professional development opportunities.
We have adopted emergency rules—Pandemic Illness Leave, EWU Policy 403-06 —which can be accessed at https://inside.ewu.edu/policies/knowledge-base/ewu-policy-403-06-pandemic-illness-leave/.
These rules provide several benefits:
The Spokane Regional Health District will directly contact individuals who have been potentially exposed to someone who has a confirmed case of COVID-19. EWU is in daily contact with the Spokane Regional Health District to share information about potential exposures involving the university community.
How to Submit Concerns and Suggestions
If you have concerns, suggestions, or questions regarding EWU’s response to the pandemic, you can submit those through the COVID-19 response website: https://inside.ewu.edu/rcp/risk-management/covid19_concerns/.
Thank you again for your patience and flexibility during this stressful time.
Mary Cullinan
President
On Tuesday, March 17, a panel of EWU experts provided information and answered questions concerning the virus and its impact to our campuses. The panelists were:
Sent to employee and student emails March 17, 2020
Dear Campus Community:
I’m writing today to share some key measures that EWU has implemented in order to serve our students and also help flatten the curve of the COVID-19 pandemic in our region. I hope that these regular updates are helpful to you in these uncertain times.
Enabling students to move forward
Providing flexibility for students
Addressing admissions hurdles for prospective students
Prudently allocating resources
We’ve expanded the COVID-19 FAQ page and are updating it regularly with answers to your questions. Please visit this website for the latest information, including video from yesterday’s Virtual Town Hall with EWU leadership.
EWU staff and faculty have been doing tremendous work over the past weeks. Thank you all.
Mary Cullinan
President
Sent to EWU alumni and friend emails March 17, 2020
Friends,
Because you are part of our extended Eagle family, I wanted to personally reach out to you during these difficult, stressful times. As we continue to take care of our campus community, I want you to know we’re thinking about you and your family as you navigate the uncertainty ahead.
Under Gov. Inslee’s direction, we have postponed in-person events and classes as part of our community’s larger effort to limit the spread of COVID-19. However, we are still eagerly awaiting our annual tradition of Giving Joy Day on April 3. As many of you who have participated in Giving Joy Days know, in the past we have focused chiefly on raising funds for student scholarships. This year we will shift focus to serve immediate needs in local communities — including the urgent needs of our students.
Many Eagles are reaching out to ask what they can do to financially support EWU students. In that spirit, we want to share that we have an existing Student Emergency Fund which supports students’ immediate needs, such as access to the technology they need to continue their studies, as well as basic needs like food and childcare.
We realize not everyone is able to give at this time, but thank you in advance for the continued concern and support you have shown. It makes me so proud to be part of the Eagle family.
Please take care of yourself, and one another. We will stay connected with more details about Giving Joy Day and any updates related to future events.
Barb Richey ’92 & ‘99
Vice President of University Advancement
Executive Director of EWU Foundation
Sent to all student emails March 16, 2020
Dear Students,
EWU Records and Registration has been getting quite a few calls from students asking if they are required to re-enroll for online courses. Rest assured, we will be updating your courses to online without you needing to do anything. Due to class-size restrictions related to the COVID-19 pandemic, most of your courses will be conducted online through the duration of the spring term. Some lab and studio courses, however, will continue to meet in person. You are encouraged to check with your instructor on any questions about course format.
Thank you for your patience and flexibility as we work through this.
Please visit our Q&A guide for the latest university announcements, information and updates: ewu.edu/coronavirus
Thanks,
Mark Baldwin
Associate Vice President
Undergraduate Policy and Planning
Please note: as our response changes to meet the needs of an evolving situation, information contained in the recorded March 16 town hall may become out-of-date. Always refer to the Q&A sections of this webpage (ewu.edu/coronavirus) for the very latest information as it comes in.
Sent to employee and student emails March 16, 2020
Dear Campus Community:
During this local, national, and global crisis, most of our lives have been upended—with both significant changes and smaller modifications.Once again: please check the website we’ve set up to answer questions and provide critical information: www.ewu.edu/coronavirus.
The university needs stability in times of uncertainty and ambiguity. For that reason, I have removed the “interim” title from both Provost David May and Vice President for Student Affairs Rob Sauders. They are thoughtful and knowledgeable colleagues who are providing indispensable leadership during this difficult time. I’m delighted to make them permanent members of my administrative team.
I also want to take this opportunity to thank so many individuals and groups who have stepped up to assist during this unprecedented time on our campuses. EWU faculty have shown creativity and flexibility to ensure our students are able to finish Winter term and continue into the Spring quarter and toward the completion of the Spring semester without delaying their paths to graduation. Staff are working to ensure our processes are modified as needed to meet the shifting situation. Staff are also working hard to keep our buildings clean—and, last week, to help clear campus walkways from unexpected snow and ice.
Our crisis management team has been convening for hours every day for the past several weeks to make difficult decisions and ensure the university is doing everything possible, through a multitude of scenarios, to keep our campus community safe and comply with state and national directives.
Again, many thanks to everyone as you continue supporting our students and our mission as a university.
Mary Cullinan
President
P.S. Please note that our virtual town hall discussion of EWU’s response to the novel coronavirus situation is today from 2-3 p.m.Participants can engage with university leadership about actions the university is taking during the crisis. The second forum (Tuesday, March 17, 1-2 p.m.), will be a livestreamed panel discussion featuring faculty experts addressing the epidemiology of the COVID-19 pandemic.
Sent to all EWU employee emails Sunday, March 15, 2020
Dear Faculty and Staff:
Please note that Eastern Washington University is open tomorrow, Monday, March 16. And we encourage you to view tomorrow’s Virtual Town Hall online from 2-3 p.m. to learn about what all EWU is doing in response to the coronavirus pandemic.
We realize that employees may be impacted by K-12 school closures and other factors related to the pandemic. Employees who will need to telework or utilize available leave options should check with their supervisor. Information has been posted to this COVID-19 FAQ website:
If campus operations are suspended, you will be notified through the EWU Alerts system.
Please continue to visit this website for the latest information.
Sent to employee and student emails March 14, 2020
Dear Campus Community:
The Spokane Regional Health District today confirmed the county’s first cases of COVID-19. Three people have tested positive. At this time, health officials have not released any details about their location. The Health District says it has contacted people who have interacted with two of the patients, but they have not connected with the third patient. EWU has not been notified if any of these cases are related to the university. We will follow up if we learn there is a connection.
This news confirms what we have all been planning for in recent weeks: that the virus is likely to spread in our region. I share the EWU community’s deep concern for those directly affected by these first cases. I’m hopeful that the measures everyone is taking to stop the spread of the illness will make a significant difference.
This highly disruptive and disturbing situation is evolving rapidly. So many people in our state, across our country and around the world have been tragically impacted by this disease. We must support one another during this difficult time.
As I noted yesterday, among the first impactful decisions we’ve made were the modification of winter quarter finals and the migration of spring quarter courses to an online format. Please note: At this time, EWU plans to begin spring quarter as originally scheduled on Monday, March 30. [As of March 16, spring quarter will begin April 6.]
Recognizing the complexity of this situation, we are working daily to provide clarity. The best resource at this time is this website which we’ve set up to answer questions and provide critical information.
EWU continues to communicate daily with our community partners to assess Spokane County’s status with the COVID-19 pandemic. We will continue to monitor conditions and update guidance accordingly. The best thing you can do is continue to practice preventive measures such as washing your hands, covering your mouth when you sneeze or cough, and social distancing.
As noted earlier, we’ll hold two online forums next week. The first (Monday, March 16, 2-3 p.m.), is a virtual town hall discussion of EWU’s response to the novel coronavirus situation. This event will provide an opportunity for participants to engage with university leadership about actions the university is taking during the crisis. The second forum (Tuesday, March 17, 1-2 p.m.), is a live-streamed panel discussion featuring faculty experts addressing the epidemiology of the COVID-19 pandemic.
I’ll communicate again as soon as more information becomes available.
Mary Cullinan
President
Sent to all student emails March 13, 2020
Dear EWU students,
To help support you as EWU continues to respond to the novel coronavirus challenge, we will be implementing a new grade option: XC. This grade, while similar to an “incomplete” grade, is intended to help solve issues related to COVID-19 and its impact on learning.
The XC grade indicates the student is passing and will receive credit, however the final grade is not yet determined because some coursework is not complete or is being redone. Unlike a traditional “incomplete” grade, this grade type will meet the “satisfactory academic progress” requirement for federal financial aid, which could help you avoid problems and delays in your financial aid disbursement.
There are many examples of when the XC grade might be appropriate. If, for instance, you couldn’t complete a final exam or culminating project, the “XC” grade might be a good option.
If you have questions about whether you and your instructor should utilize this grade option, please contact us at the Office of the Provost.
Thanks,
Robert R. Sauders, PhD
Interim Vice President, Student Affairs
Sent to EWU Student Club and Organization President and Advisor emails March 13, 2020
Greetings,
I am writing to you today regarding the evolving impact of the COVID-19 virus and how it relates to EWU Student Organizations Life day-to-day operations in the foreseeable future. As you have read or heard, EWU is moving to online courses for the spring quarter. There may be some classes/labs that will require in-person attendance; however, the majority of students will engage online. This does impact the day-to-day life of being an Eastern Eagle and the SAIL office is here to support you during this time.
Health and Safety – The health and safety of our community remains our top priority. The first line of defense to reduce the spread of the virus is related to sanitizing. This means that your organization should take the necessary measures to ensure any off-campus meeting locations you use are being properly sanitized. Routine cleaning should be done of frequently touched surfaces (for example: tables, doorknobs, light switches, handles, desks, toilets, faucets, sinks) with household cleaners and EPA-registered disinfectants that are appropriate for the surface, following label instructions. Student organization members should also practice appropriate personal self-care if they are ill to help lessen the potential of spreading the COVID-19 virus or any other illness, such as the flu. For up-to-date information regarding university operations, classes and FAQs, please refer to this page.
Events – While younger adults appear to be more resilient against the virus, they have the ability to spread it to more high-risk groups (ex. elderly or people with underlining health issues). We encourage student organization leadership and advising teams to use good judgment related to hosting or participating in events, meetings and social gatherings scheduled during the rest of the academic year. With EWU moving to online classes, the university is discouraging large group gatherings or hosting of events during the spring quarter. As a result, student organizations will currently be able to reserve rooms or table space(s), on EagleSync, if the event is 25 people or less in attendance. Any event request that hosts more than 25 people on campus will be denied.
I would encourage your leadership to develop plans to communicate with your membership using virtual means and not host chapter events to ensure everyone’s health and safety (ex. recruitment events, philanthropy events, community service events). However, if you do host these off-campus events, you will still need to register the events on EagleSync, as is standard practice.
Travel – All travel is canceled for spring quarter, if you are using EWU Service and Activities Fees or Club Funds.
Support from SAIL – The SAIL staff will continue to support all student organizations to the best ability we can – providing resources and advising. Student organization leadership is encouraged to reach out and let staff know what your needs are to help support you during this time. We are dedicated to helping you think about the future, take care of each other and plan for when we are able to resume normal social and event planning processes.
As always, please feel free to reach out if you have any questions via email or by phone: 509.359.7924.
Stacey L. Reece, Director
Student Rights and Responsibilities (SRR)
Student Activities, Involvement and Leadership (SAIL)
Sent to EWU Sorority and Fraternity Chapter President and Advisor emails March 13, 2020
Greetings,
I am writing to you today regarding the evolving impact of the COVID-19 virus and how it relates to EWU Sorority and Fraternity Life day-to-day operations in the foreseeable future. As you have read or heard, EWU is moving to online courses for the spring quarter. There may be some classes/labs that will require in-person attendance; however, the majority of students will engage online. This does impact the day-to-day life of being an Eastern Eagle and the SAIL office is here to support you during this time.
Health and Safety – The health and safety of our community remains our top priority. The first line of defense to reduce the spread of the virus is related to sanitizing. This means that your chapter should take the necessary measures to ensure chapter facilities (for those who have them) are being properly sanitized. Routine cleaning should be done of frequently touched surfaces (for example: tables, doorknobs, light switches, handles, desks, toilets, faucets, sinks) with household cleaners and EPA-registered disinfectants that are appropriate for the surface, following label instructions. Chapter members should also practice appropriate personal self-care if they are ill to help lessen the potential of spreading the COVID-19 virus or any other illness, such as the flu. For up-to-date information regarding university operations, classes and FAQs, please refer to this page.
Events – While younger adults appear to be more resilient against the virus, they have the ability to spread it to more high-risk groups (ex. elderly or people with underlining health issues). We encourage chapter executive and advising teams to use good judgment related to hosting or participating in events, meetings and social gatherings scheduled during the rest of the academic year. With EWU moving to online classes, the university is discouraging large group gatherings or hosting of events during the spring quarter. As a result, chapters will currently be able to reserve rooms or table space(s), on EagleSync, if the event is 25 people or less in attendance. Any event request that hosts more than 25 people on campus will be denied.
I would encourage your leadership to develop plans to communicate with your membership, alumni, and parents using virtual means and not host chapter events to ensure everyone’s health and safety (ex. socials, date-dashes, philanthropy events). However, if you do host these off-campus events, you will still need to register the events on EagleSync, as is standard practice. You will also want to make contact with your (Inter)National Headquarters regarding their risk management plans and expectations for your chapter during this time.
Travel – All travel is canceled, if you are using EWU Service and Activities Fees or Club Funds.
Support from SAIL – The SAIL staff will continue to support SFL chapters – providing grade reports, resources and advising. Chapter leadership is encouraged to reach out and let staff know what your needs are to help support you during this time. We are dedicated to helping you think about the future, take care of each other and plan for when we are able to resume normal social and event planning processes.
As always, please feel free to reach out if you have any questions either by contacting me via the office phone or one of our team members through the SFL on-call phone.
Stacey L. Reece, Director
Student Rights and Responsibilities (SRR)
Student Activities, Involvement and Leadership (SAIL)
Sent to employee and student emails March 13, 2020
Dear Campus Community:
I want to express my support once again for everyone who has been impacted by the coronavirus (COVID-19) pandemic. So many people in our state, across our country, and around the world have been tragically impacted by this disease. We must continue to support one another during this difficult time.
I’m writing today to provide an overview of the public health situation and the measures EWU has already implemented. I’m also addressing many of your questions concerning spring quarter.
The Current Public Health Situation
The coronavirus (COVID-19) pandemic has evolved rapidly over the past week, with government and public health officials instituting restrictions and providing guidance, including the cancellation of large public gatherings and emphasis on social distancing. Today, as part of a sweeping move to address the rapid spread of COVID-19 in the state of Washington, Governor Jay Inslee has restricted the activity of all public and private universities and colleges, including Eastern Washington University, through at least April 24.
The governor’s order allows universities to proceed with robust online academic courses, but most in-person classes are not allowed. Class labs can continue as long as social distancing (keeping people six feet apart) is practiced.
The governor’s order aligns with many of the measures that EWU implemented earlier this week as the university decided to move the start of spring quarter online. Eastern will now go online for the entire spring period, which begins March 30. [As of March 16, spring quarter will begin April 6.]
Over the last several weeks, Eastern has been proactively implementing measures in anticipation of the continued spread of the pandemic into our region. It is only a matter of time before a confirmed case occurs in our own backyard. We have a plan in place.
Steps We’ve Taken
Among the first impactful decisions we’ve made were the modification of winter quarter finals and the migration of spring quarter courses to an online format. We recognize these changes are complex. However, we must continue to respond and adapt to an environment that is changing quickly.
The university’s main operations remain open. Key functions include:
For More Information
We will hold two (virtual) town halls next week. The first (Monday, March 16, 2-3 p.m.) will involve a discussion of EWU’s response to the novel coronavirus situation, and will provide an opportunity for participants to engage with university leadership about what actions the university is taking during the crisis.
The second virtual town hall (Tuesday, March 17, 1-2 p.m.) will feature faculty experts discussing the epidemiology of the COVID-19 pandemic.
We will continue to update the campus community on a regular basis. Please visit this webpage for ongoing updates to our FAQs.
Again, I realize this is a highly disruptive and disturbing situation that is evolving rapidly. We will get through this successfully if we work together, support each other, and remain true to our core values as a university. My heart and thoughts are with all our Eagle family and friends.
We will issue guidance and direction shortly.
Mary Cullinan
President
Sent to EWU supervisor emails March 13, 2020
Good Afternoon,
As you are aware, Governor Inslee today announced the closure of all K-12 school districts across the state beginning no later than Tuesday, March 17, 2020, through April 24, 2020. The University recognizes that this will have an impact on employees who have school-age children who may require child care.
Employees whose child’s school or place of care has been closed due to the COVID-19 are able to use accrued paid leave including sick leave (e.g. vacation, personal leave day, personal holiday, and earned comp time) for this purpose.
We are also encouraging supervisors to work with employees in these circumstances to coordinate “incidental telework” arrangements which will be temporary in nature as permitted by EWU Policy 401-09—Telework Policy. Prior to approving an incidental telework request, supervisors must:
Our goal is to minimize the financial impact for individuals who will be facing child care challenges and to mitigate disruptions to the University’s operations. We understand these are challenging times and truly appreciate your continued cooperation as we navigate this new territory.
Deborah Danner, J.D.
Associate Vice President for Human Resources
Sent to EWU faculty emails March 13, 2020
Dear Campus Community,
To help support our students in response to the coronavirus challenge, Academic Affairs will be implementing a new grade option: XC. This grade, while similar to an “incomplete” grade, is intended for student issues related to COVID-19 and its impact on learning and course and test delivery.
For example, for a student who is unable to complete a final or culminating project, faculty have the option to assign the XC grade. This grade indicates that the student is passing a specific course and will receive credit for it, but a final grade has not been determined because the student has some coursework to complete or to redo. Unlike a traditional incomplete (X) grade, the XC grade will meet the Satisfactory Academic Progress requirement for Federal Financial Aid.
Please note that online grading is currently open and that, beginning on March 24, 2020, the grade change (correction) process will be moving to an electronic format. The electronic grade change process is in its final stages of testing and is a top priority in the Records and Registration Office. Instructions about the new online process for grade changes will come out early next week.
In addition, next week we will be sending out information about grade appeals to remind faculty and students how that process works. I encourage you to familiarize yourself with this policy in advance. Although we are hopeful that the XC grade will help, we do anticipate an increase in grade appeals.
If you have questions about whether to assign the XC grade option, please contact the Provost’s Office.
Sincerely,
David May
Interim Provost and Vice President for Academic Affairs
Sent to employee and student emails March 12, 2020
Dear campus community,
As you have probably seen and heard today, the coronavirus (COVID-19) pandemic continues to evolve rapidly, as government agencies, businesses, and organizations move quickly to implement responsive measures. Across our own campus, units have been working diligently to make adjustments that will ensure our students continue to be served, and that we are providing ongoing support to our faculty and staff. Our Housing and Residential Life team is sending communication to students regarding spring quarter this afternoon. Academic Affairs is working with faculty on special grade options for students impacted by the situation during winter quarter. In addition, Financial Aid is reviewing federal guidance for spring quarter and we expect to have specific information available soon.
Our FAQs are updated on a regular basis and posted to the EWU coronavirus website. Please continue to check this page for the most up to date information.
We thank you for your continued patience and support of one another as our Eagle family moves forward together.
Sincerely,
Mary Cullinan
President
Sent to residence hall students and their family contacts – March 12, 2020
Dear Students and Families,
Let me begin by saying THANK YOU for your questions and patience during this past week. The decisions being made by the EWU executive leadership team and institutions across the country in response to COVID-19 are some of the most difficult I have seen in my tenure as a student affairs professional. I am mindful of the well-being and stress levels of everyone at EWU—especially our students and their families—as we work through this together and respond to the full impact of decisions on students, staff, and faculty.
Housing and Dining services are still operational and can be utilized by students living on campus. Students planning to live with us during spring quarter can stay over Spring Break at no additional charge for their room and we encourage students to do so if they feel staying is better for the safety of them and their families.
Many of you have been asking about housing for spring quarter. Housing and Dining services will be operational during spring quarter while you take classes. Please note that there may still be some classes conducted in-person. If you are planning to go home or live off-campus while taking classes during spring quarter, we ask that you do the following:
We will not be assessing the $150 cancellation/processing fee.
As we continue to navigate the complexities of the impact of the Coronavirus, we appreciate your patience and cooperation. Please visit the [Resident Student FAQ] below for additional information.
Sincerely,
Josh Ashcroft
Interim AVP, Campus Life
Clarification Memo – sent to employee and student emails March 11, 2020
Dear members of the EWU community,
Earlier today, we issued new proactive measures via email to address the coronavirus pandemic. We are writing to clarify that winter quarter finals and classes can still be held tomorrow (Thursday) and Friday. The prior email intended to refer to the moving of courses online for spring quarter.
We know that there are other questions about these changes for spring quarter and additional information will be shared tomorrow concerning financial aid, housing, etc.
Thank you for your ongoing patience and flexibility as we navigate this together.
Sincerely,
David May
Interim Provost and Vice President for Academic Affairs
EWU Campus Memo – sent to employee and student emails March 11, 2020
Dear members of the EWU campus community,
Earlier today, Governor Inslee announced that events involving more than 250 people in King, Snohomish and Pierce counties will be prohibited. Furthermore, gatherings of less than 250 people in those areas must follow public health guidelines that mitigate the possible spread of the virus. As Governor Inslee noted, “This is an unprecedented public health situation and we can’t wait until we’re in the middle of it to slow it down. We’ve got to get ahead of the curve. One main defense is to reduce the interaction of people in our lives.”
Eastern Washington University is following the Governor’s recommendations to protect the health and safety of all members of our community, visitors to our campus, and the region.
Recognizing the potential impact of the COVID-19 pandemic, EWU is implementing, effective immediately [for spring quarter 2020], the following preventive measures as a proactive response to the pandemic:
We are also exploring the possibility of delaying the start of spring quarter.
While EWU is taking the aforementioned actions out of an abundance of caution, we are not closing the campus or suspending operations at this time. Residence halls and dining operations will continue to operate. Staff will continue to report to their regular workstations, unless otherwise notified. EWU will continue to work with and follow guidance from local, state and federal health agencies, and will take additional action as needed to ensure the well-being of our campus community.
These decisions were not made lightly. Our first and foremost priority is the health and safety of our students, faculty, staff, their families and the larger community. We acknowledge that these decisions will have a real impact upon how the university operates, and that there are no easy or simple solutions. This is our time, as an institution of higher learning and a major community partner in our region, to take the lead in addressing a public health crisis.
Many of us are experiencing stress and uncertainty during this rapidly evolving situation. I encourage you to support one another and be sure to visit this webpage for health, wellness and prevention tips, including resources for coping with emotions that are inherent to situations such as these.
Mary Cullinan
President
Sent to employee and student emails March 10, 2020
Dear Campus Community:
I write to the campus again as we receive more news and information every day about the COVID-19 coronavirus. Please know that we are not aware of any confirmed or potential cases on EWU campuses. If this situation changes, I will quickly notify the campus community. I realize that, in stressful times, it’s vital to provide as much information as possible.I remain confident in our campus planning and preparation; we have extensive emergency procedures. We’re in frequent contact with the Governor’s office and the Spokane Regional Health District and also monitoring updates from the CDC and World Health Organization. We are not closing our campuses or canceling events at this time. As the situation evolves, direction from federal, state, and local agencies may change; we will need to be flexible and work together to modify our approach. For example, we may need to seek out alternatives to teaching and meeting face-to-face for an interim period: this will require us to rely on technology and creativity. Even now, I suggest providing web-based or call-in options when scheduling large group meetings.
I know you’re aware of the changes made to the final exam schedule. I very much appreciate everyone’s flexibility with these precautionary measures. Right now we’re proceeding with spring break and spring term as normal; we’ll continue to monitor the situation closely and take appropriate measures if the situation changes. Please visit this coronavirus webpage for information pertaining to current travel restrictions and prevention tips as you prepare for the weeks ahead.
I know this is a very stressful situation. As the situation continues to evolve, we may need to adapt quickly. However, I am confident that, working together, being creative and flexible, we will handle disruptions successfully.
As always, I thank all of you for your support and commitment during this difficult time.
Mary Cullinan
President
Sent to EWU student emails March 7, 2020
Dear EWU Residents,
During times like these—such as the current COVID-19 (coronavirus) situation, rumors can easily spread across campus, from word of mouth to social media. While we obviously cannot refute and contradict each and every false rumor that circulates, we do want to provide you with information when we can to quell rumors and misinformation that can directly impact your day-to-day lives.
We have heard today that there is concern that EWU is quarantining a student with COVID-19 in one of our residence halls. This is not true. EWU does not, at this time, have any confirmed cases of COVID-19 and to our knowledge we do not have any students that have been tested for the virus.
To be clear: we have no knowledge of any EWU student with a presumptive or confirmed case of COVID-19, no student to our knowledge has been tested for COVID-19, and no student has been quarantined on our campus or in our residence halls.
We recognize that this can be a stressful time for many students and we hope that, by sharing information like this, we can help alleviate some of the anxiety you might be experiencing. Moving forward, if you have questions or concerns regarding rumors that you’ve heard, we encourage you to talk to your CAs, RLCs or other Housing staff so that we can help get you the information you need to help allay concerns.
Robert R. Sauders
Interim Vice President for Student Affairs
Clarification About Finals Week – sent to EWU student emails March 6, 2020
Dear Students,
We have an update to yesterday’s email regarding the academic schedule for winter quarter that we wanted to share with you in response to questions about the last day of in-person class.
To clarify, Friday, March 13 will be the last day for students to potentially attend class in-person. While Monday, March 16 was originally scheduled as the last day of instruction we do not want to hold students on campus for longer than necessary. Faculty have also been notified of this change. Please note that while you do not need to be on campus during finals week instructors may still have coursework and finals that may be conducted online that week. Noting this change, please check with your instructors to confirm your final exam dates and guidance for submitting your finals and any remaining coursework.
Please remember that if you are feeling ill, you are encouraged to stay home and excused absences do not require a note from a health care provider. Call your healthcare provider before visiting a clinic in person. MultiCare is offering free e-visits to anyone who has COVID-19 symptoms (mild to severe respiratory illness with fever, cough or shortness of breath). Learn more
To reiterate, the underlying goals of this change to the finals schedule are really twofold: first, we want to minimize face-to-face interactions and group settings as a response to the COVID-19 situation that is continuing to rapidly evolve around us, and second, to allow our students and faculty the opportunity to get off campus and back to their families to reduce the levels of stress and concerns within our whole community.
This website is being updated as quickly as new information comes in.
Thanks and Go Eagles!
Robert R. Sauders
Interim Vice President for Student Affairs
Change to Finals Week & Important Coronavirus (COVID-19) Update – sent to EWU student emails March 5, 2020
Dear Students,
We know that you are concerned about COVID-19 (novel coronavirus) and its impact on the health of our campus community. We want you to know that your safety is our top priority. As the President stated in her email earlier this week, we are actively working with state and local agencies to continually monitor and assess the situation, as well as to implement their recommendations for bolstering our existing safety-preparedness plans.
While there are currently no confirmed cases of coronavirus on the EWU campus, out of an abundance of caution we have asked faculty to forego in-person finals during the regularly scheduled finals week of March 17-20. Instead, we have encouraged faculty to conduct finals online. Faculty may choose to conduct in-person finals during the week of March 9-13 as an alternative.
The university is not closing or suspending operations at this time. Housing and dining operations will continue to remain open, providing services to students who choose to stay on campus through the remainder of winter quarter or during spring break. As a precautionary measure, Union Market will be suspending self-service and salad bar offerings, replacing them with behind-the-counter options. Some menu items may also change during this time.
The Center for Academic Advising & Retention (CAAR) will continue to provide in-person and over-the-phone advising, and will offer Zoom video conferencing as an option beginning on Monday, March 9. While we strongly encourage you to seek out academic advising, in order to provide additional flexibility the requirement for students to meet with an advisor before registration for spring quarter will be waived.
If you are not feeling well, you should not attend class. Call your healthcare provider before seeking treatment for your symptoms. Please also reach out to your instructors to discuss accommodations that can be made to ensure you complete your course requirements. You do not need to provide a doctor’s note or to obtain permission from the Dean of Students to receive an excused absence, but you will still need to complete course requirements in order to receive a grade.
We will continue to evaluate the situation moving into spring quarter and beyond. In the meantime, we encourage you to visit this webpage for FAQs, updates and additional information, as well as to register your mobile phones and personal emails to receive EWU Alerts. EWU will provide ongoing communication via email as the situation evolves.
We hope that this shift in the finals week schedule will help keep students healthy and safe. We wish you the best of luck with your finals and look forward to seeing you back on campus for the beginning of the spring quarter.
Sincerely,
Robert R. Sauders
Interim Vice President for Student Affairs
Clarification About Finals Week – sent to EWU faculty emails March 6, 2020
Colleagues,
Let me first say thanks to all of you for how you are responding to the issues that are confronting our community at the moment. Students are looking to all of you for leadership and guidance and you are all stepping up to those challenges in very important and much appreciated ways.
A few people have asked about having a face-to-face final on Monday, March 16 and about the last day of instruction and I want to address those questions for everyone.
To reiterate, the underlying goals of this change to the finals schedule are really twofold: first, we want to minimize face-to-face interactions and group settings as a response to the COVID-19 situation that is continuing to rapidly evolve around us, and second, to allow our students and faculty the opportunity to get off campus and back to their families to reduce the levels of stress and concerns within our whole community.
So, the answers to the specific questions that have come in are as follows:
Please remember also that students who are ill are being strongly encouraged to stay home and that excused absences do not require a note from a health care provider. I know how important class attendance is in the educational environment but these exceptional circumstances require us to increase our flexibility and I appreciate your attention to and help on these issues.
As issues or concerns or just questions arise, this website is being updated as quickly as new information comes in. Questions that are specific to academics can still be directed to me through Lynn Harty (lharty@ewu.edu) but the best place to find answers to more general questions will be the website.
Thanks and have a great day.
David A. May
Interim Provost and Vice President for Academic Affairs
Change to Finals Week & Important Coronavirus (COVID-19) Update – sent to EWU employee emails March 5, 2020
Dear EWU Faculty and Staff,
I wanted to inform you that earlier this afternoon, faculty and staff within Academic Affairs were provided with an important update regarding changes made to finals week, as well as additional updates related to concerns surrounding the COVID-19 (novel coronavirus) and its impact on the health of our campus community. Students will also soon receive an update from Rob Sauders, interim vice president for Student Affairs, sharing similar information.
The message below has been updated to reflect the corrected quarter in the following statement: “In order to provide additional flexibility, the requirement for students to meet with an advisor before registration for spring quarter will also be waived.”
Please don’t hesitate to reach out to me, or your supervisor, with any questions or concerns.
Message to faculty and Academic Affairs staff:
We know that you are concerned about COVID-19 (novel coronavirus) and its impact on the health of our campus community. Since its emergence, the situation surrounding coronavirus continues to evolve quickly. Ensuring the safety of our students, faculty and staff is our top priority. As the president stated in her email earlier this week, we are actively working with state and local agencies to continually monitor and assess the situation, as well as to implement recommendations to bolster our existing safety preparedness plans.
There are currently no confirmed cases of coronavirus on the Eastern Washington University campus. However, out of an abundance of caution, we are implementing several proactive measures to reduce and mitigate risk for the remainder of winter quarter, and will continue to evaluate the situation moving into spring quarter and beyond. The university is not closing or suspending operations at this time.
Winter Quarter Finals
Classes will continue to meet through Monday, March 16; however, the format of in-person finals for quarter-based programs during winter quarter must be modified to one of the following:
Please choose the option that will best suit your syllabus and curriculum, while taking into consideration the impact it may have on your students and their workload, travel plans and ability to prepare for the final. Academic Affairs has resources available to help faculty move curriculum and testing online through our Online Learning team. Faculty are encouraged to take their devices home so they can continue to work remotely if needed. Please check with your department chair for more specific direction.
University Housing & Dining Operations
At this time, EWU housing and dining facilities will continue to remain open, providing services to students who choose to stay on campus through the remainder of winter quarter or during spring break.
Advising for Spring Quarter
The Center for Academic Advising & Retention (CAAR) will continue to provide in-person and over-the-phone advising, and will offer Zoom video conferencing as an option beginning on Monday, March 9. In order to provide additional flexibility, the requirement for students to meet with an advisor before registration for spring quarter will also be waived.
Class Attendance and Grading
We are asking all faculty to be flexible with their attendance policies to accommodate students during this time. Students have been encouraged to stay at home if they are sick, and do not need to provide a doctor’s note or permission from the dean of students to receive an excused absence. Students will still need to complete course requirements in order to receive a grade.
EWU will provide ongoing communication via email as the situation evolves. The campus community is strongly encouraged to visit this website for FAQs, updates and additional information, as well as to register their mobile phones and personal emails to receive EWU Alerts.
I recognize that these are challenging and worrying times for all of us, and also for our students and their families. This shift in the finals week schedule will help our students and their families feel safer. It will also allow us, as an institution, to do some deep cleaning — and some deep planning — before we begin the spring quarter. As we move forward together, I sincerely appreciate all of your efforts in continuing to serve our students and our institution. If there is anything that I can do in the coming weeks, please contact me directly.
David A. May
Interim Provost and Vice President for Academic Affairs
Sent to EWU employee emails – March 3, 2020
Dear EWU faculty and staff:
I’m writing to update you on steps Eastern is taking to monitor the worldwide coronavirus disease 2019 [COVID-19] outbreak and prepare for the safety and well-being of our students, faculty, and staff.
I realize that news of the ongoing spread of this disease is very alarming. Please know that we’re doing everything possible to protect our community. To keep faculty and staff updated on COVID-19, we’ve launched this informational webpage.
This webpage will be regularly updated. I encourage you to check it for news and information.
We’re in direct contact with state and local health departments and have been closely following guidance from the Centers for Disease Control and Prevention (CDC) and the World Health Organization. As a result of the increasingly rapid spread of the virus worldwide, we’re taking the following precautionary measures:
I strongly encourage you to subscribe to EWU’s emergency alert system, EWU Alerts, which sends emergency updates directly to you via text messaging and e-mail. Subscribe to EWU Alerts at ewu.edu/alerts.
EWU will continue to monitor this developing situation and make decisions based on facts and guidance from the health community. I will provide regular updates as the situation unfolds, always prioritizing the health and safety of our students, faculty, and staff.
Finally, I ask that we continue to support each other as we navigate this difficult time. As with any other challenge, we will be more successful as we work together. Thank you, as always, for all you do for our university.
Mary Cullinan
President
Sent to EWU student emails – March 2, 2020
Sent to EWU parents and families who have subscribed to NSTFP e-blasts – March 4, 2020
Dear EWU Students,
The situation concerning the worldwide coronavirus disease (COVID-19) is rapidly evolving. Governor Inslee has declared a state of emergency for our state as a number of cases have been identified.
Many Eastern students, as well as faculty and staff, are feeling fearful and uncertain. Please know that our university is working collaboratively and aggressively to safeguard the campus. As always, my primary focus is the safety and wellbeing of our campus community.
We’re closely monitoring the situation. We have an emergency plan and are following established emergency management procedures. At this time, there are no confirmed cases of COVID-19 on our EWU campuses or with any of our students, faculty or staff.
To best protect ourselves and our campus community, I encourage you to follow the recommendations of the Center for Disease Control (CDC):
Depending on the severity of any outbreak in our region, we may need to make changes to our normal operations, such as cancelling or rescheduling events, providing greater flexibility for students to complete coursework, or using technological solutions, such as Zoom meetings, to reduce the need for large groups to gather.
We have launched this website with information, resources, and FAQs about COVID-19. This site will help you and your families better understand the steps EWU is taking for your wellbeing and the resources available to assist you if and when you are not feeling well. I encourage you to share this site with your families.
I also strongly encourage you to subscribe to EWU’s emergency alert system, EWU Alerts, which sends emergency updates directly to you via text messaging and e-mail. Subscribe to EWU Alerts.
Please know that, as we make these decisions, we do so with your safety as our top priority. As with any other challenge, we will be more successful as we work together. I will make sure you are informed as we go forward.
Mary Cullinan
President
All members of the university community should report positive COVID-19 diagnoses or share their concerns and questions using the form below.