Equipment Checkout


Payment of your quarterly student tech fee (STF) enables you to borrow a wide-array of equipment during academic quarters!

How? Simply bring your Eagle I.D. to our service desk (lower level of JFK). Read & sign the user loan agreement (available via printable PDF below or at the desk).

User Loan Agreement Form PDF

Equipment is available on a first-come, first-serve basis, and many items are eligible for one renewal per loan. (Currently iPads and hotspots are not eligible for renewal.) Renew your loan by logging into your library account before the loan expires. If equipment is renewed after the loan expires, you are responsible for fees accrued. Borrowers are subject to overdue, repair, and replacement fines.


Equipment Catalog


FAQs and Policies

Equipment is not rented. It’s loaned. Equipment costs are covered by the mandatory Student Tech Fee paid by all currently enrolled students.

Yes, Running Start students may check out equipment.

Those under 18 years of age must have parent or guardian signature affirming responsibility for  payment of late fees and damages.

To check out equipment, you must present your Eagle student ID (with a clear photo). Another person cannot present your ID for you.

The equipment may be returned by another person, but this is not recommended. If the equipment gets damaged, lost, or stolen at any point, you, as the borrower, are still responsible for the equipment and all associated fines.

Borrowing two different types of equipment at the same time is allowed.

Example: camera + laptop = allowed

Borrowing multiples of the same type of equipment is not allowed.

Example: laptop + laptop = not allowed

Due to limited quantities and high demand, equipment is loaned on a first-come, first-served basis. Some items are eligible for renewal.

Please call 509.359.7893 or visit our desk to see what’s available.

Most of our three-day loans have a one-time renewal. Loan periods for each item is listed in our equipment catalog.

If the equipment you have checked-out is eligible for renewal, you can renew by logging into your library account.

If equipment is renewed after the due date and time, you are responsible for the overdue fees already accrued.

For troubleshooting services, please call 509.359.7893, take a look at the FAQs below, or visit our equipment overviews.

Equipment checkout is cosponsored by EWU Libraries, the Multimedia Commons (MMC), and the EWU Student Tech Fee Committee (STFC).

Eligible users: Currently enrolled EWU students who have paid the quarterly tech fee.

Rationale: The equipment funded through the STFC is not to be used to support faculty or staff activities, or ongoing classroom technological support. Funding for checkout equipment is made possible by the STFC grant awards, and as such is governed by RCW 28B.15.051.

The Libraries and the MMC operate a loan service integrated with existing library services.  Policies and procedures are agreed upon by both the STFC and EWU Libraries.


  • Currently enrolled EWU students may use equipment on a first-come, first-serve basis. Students are guided by the borrowing agreement that each must sign, and the University Acceptable Use policy for electronic equipment and media.
  • Due to limited equipment and high demand, not all loans are eligible for renewal. If available, other equipment (funded by other means) may be borrowed.
  • Students are subject to overdue fines, replacement costs and other sanctions as outlined by the EWU Libraries, as well as the laws and administrative code of Washington State governing the use of state property.
  • In general, students are limited to one of each kind of equipment per ID card.
  • Student Tech Fee Funded equipment is for student use only as per RCW 28B.15.051 which stipulates that the technology fee monies be used “exclusively for technology resources for general students use.”
  • Use of Student Tech Fee funded equipment is not available for faculty and staff use. Student-funded equipment is not intended to support administrative or athletic activities.
  • There is no equipment checkout anytime the automated library system becomes unavailable, such as during a power outage.


  • Current EWU ID and payment of Student Tech Fee are required. In case of obscured, damaged, or missing picture on the EWU ID, an additional picture ID will be requested. This additional ID will not serve as a substitute for the EWU ID for check-out purposes.
  • A check-out agreement will be provided and signature by the patron will confirm his or her knowledge and acceptance of policies and patron obligations.

Sanctions and Charges on Overdue Equipment:

  • All borrowing transactions are subject to the Libraries’ borrowing policies.
  • Fines and sanctions are not intended as replacement funds, but rather as incentive for timely and safe return of all borrowed equipment.
  • Fines structure: (See “Fines, Fees, and Damages” section of policies)
    • All fines are non-refundable.
    • For each day a piece of equipment is overdue, the patron will be charged $20 per major item up to a maximum fine of $140.
    • Equipment items under $200 in value will be charged $10 a day, for a maximum $70.
    • After the seven days, the patron will be charged a maximum fine of $140, replacement costs, and a $25 non-refundable service fee.
    • If an item has been overdue for more than seven days, the charges and patron information will be sent to EWU’s Student Financial Service to be billed for replacement plus all fines and the service fee.
    • Cords, batteries, and other accessories will also be billed if not returned before seven days of overdue status.
    • At the time of billing, the patron’s name may be turned over to the Office of Student Rights and Responsibility as an infraction due to a student’s failure to comply with the policy on student behavior. The Libraries restrict borrowing privileges of any person having been billed for equipment.
    • If equipment is returned in good condition after the point of replacement billing (but within 90 days of the billing date), the replacement cost will be subtracted from the borrower’s library and university accounts. Fines and service charges are not refunded. Replacement refunds are not issued after 90 days from the billing date.
  • Notices will be sent as follows:
    • A due date reminder is issued 2 days before an item becomes overdue.
    • A second reminder is issued the day the item is due.
    • A notice of replacement billing is issued the 8th day overdue.

Contact Equipment Checkout Services

Equipment Checkout Services Desk

Michael Nelson

Circulation Manager