University Archives & Special Collections


University Archives and Special Collections supports research on University and regional history by collecting written, photographic, and audiovisual materials, many of which are unique and rare. The University Archives consists of records created directly by the University, while our Special Collections are made up of materials donated to or purchased by the Libraries.

Our book collections may be searched through the library catalog, while many of our collections of University records and personal papers may be found using Archives West. Digital collections may be found through the Libraries’ Digital Commons site and the Archives and Special Collections YouTube channel. Notable Special Collections include the Ye Galleon Press Collection, the Almeron T. Perry Science Fiction and Fantasy Collection, and the Smokejumper Digital Archive.

Services Fall 2020

When JFK Building fully reopens, our Reading Room and Research Services will be available by appointment. 

To discuss donating documents pertaining to University or local history, to get further information about Archives and Special Collections, or to request a reference consultation, please email us at

Document Delivery Request: Archives & Special Collections (A&SC) will scan materials from its collections to support online classes. A&SC has the ability to scan the following formats from its collections:

  • Textual documents, including books and unbound materials
  • Photographs
  • Microfilmed documents
  • Audio cassettes
  • VHS tapes

To request scans of chapters, articles, or excerpts from published materials held by A&SC, select our “request a scan” service in the catalog listed under “request options.”

Please submit requests to scan archival or multimedia materials by sending an email to Please allow three days for fulfillment as A&SC will not have staff on site on a daily basis unless demand requires it.

A&SC will not scan materials too fragile for scanning or perform work in excess of fair use or would otherwise violate copyright. Priority will be given to requests by teaching faculty to support course curriculum.




Archives Policies

The EWU Archives and Special Collections provides access to historic documents related to the University and the Inland Northwest. If you wish to use EWU’s archival materials, please call or email to set up an appointment at 509.359.2475 or

In order to ensure these resources are available for future generations, we ask that you observe the following rules:

  1. Archives and Special Collections materials must be used in the Reading Room.
  2. Pencils, computers, and cameras may be used for note-taking and capturing images of photos, text, and other information. Pens or other implements that may damage collections materials are prohibited.
  3. Images captured in the reading room are for personal research use only. Researchers are expected to follow United States copyright law (Title 17, US Code).
  4. Backpacks, briefcases, tote bags, or other luggage are not allowed in the reading room, except with the consent of archives staff. Lockers located in the workroom are provided free of charge.
  5. Coats may be worn in the reading room. Researchers are expected to stow unused coats or jackets in their locker or on the coat rack, both of which are located in the reading room.
  6. Food and drink are prohibited in the reading room. Researchers may store water bottles and other containers in designated areas in the workroom.
  7. Researchers are expected to follow general best practices for handling materials.
    1. One box the table at a time, one folder out at a time.
    2. Retain the order of materials within a folder.
    3. Use cards to mark the location of the removed folder.
    4. Use gloves when handling photographic materials.
    5. Avoid opening books to a fully flat position to avoid damage to the spine.
    6. Turn pages from the corners.

We look forward to working with you to help explore your research interests.  If you have any questions, staff are available to help you find materials of interest or interpret reading room expectations.

Archives and Special Collections offers reproduction requests and provides permissions for publishing materials from its collections.  In order to order a physical or digital reproduction, please complete the Reproduction Request Form and mail or email to EWU Archives and Special Collections. If you wish to publish or use collection materials for distribution or public display, please complete the Use Permission Agreement. Each form states the conditions upon which EWU Libraries provides reproductions and permissions. Please read this carefully.

Requests for reproduction or use, are often accompanied by a fee defined by the chart below:

Photo reproduction (print)$5.25 per print
Photo reproduction (digital)$7.75 per scan
Research by Archives Staff$75 per hour
Audio reproduction$7.50 per item reproduced
Photocopies$0.30 per page
Scholarly Publication Use - Non-Profit $5.00
Scholarly Publication Use - For-Profit $50.00
Exhibits and Displays - Non-Profit $10.00
Exhibits and Displays - For-Profit $50.00
TV, Film, Websites - Non-Profit $50.00
TV, Film, Websites - For-Profit $100.00
Advertising Use - Non-Profit $100.00
Advertising Use - For-Profit $175.00

Civil War Correspondence
A collection of Civil War letters donated by Mrs. F.M. Dickie in 1972 has been  digitized and is now widely available!

View the Collection

Jay Weston Rea (1935-2020)
Emeritus University Archivist, passed away April 18, 2020. He was a passionate scholar, a gentleman of the highest order, and a generous supporter of all things EWU.

Remembering Jay Rea

EWU Yearbooks
Between 1903 and 1984, a student annual was published, with the bulk of the publication occurring under the title Kinnikinick between 1923 and 1972.

See EWU Yearbooks

Smokejumper Digital Archive
Photos, publications, documents, and films on the history of smokejumping, with an emphasis on the National Smokejumper Association and the 555th Black Airborne Infantry.

Smokejumper Archive

EWU Buildings
Buildings and grounds of EWU and predecessors. Photos originate from alumni, outside archival collections, and images taken by university photographers held as records.

Buildings and Grounds


Photo of Steven Bingo

Steven Bingo

Digital Projects Archivist
Archives and Special Collections
Photo of Steven Bingo
320 Media Lane, 100 LIB, Cheney, WA 99004