Contract Termination Appeal

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Live-On Requirement

Moving Off-Campus?

If you are experiencing a severe financial, medical, or other circumstance which makes living on-campus as undue hardship, you may appeal the financial consequences of terminating your contract. The Housing and Residential Life Appeals Committee will consider an appeal to your contract for the following:

  • Withdrawal from the university due to documented medical reasons
  • Determination of a medically necessary accommodation which cannot be adequately addressed within student housing
  • Withdrawal from the university due to a severe financial hardship
  • Designation as a primary caregiver for a minor or disabled family member
  • Other extenuating circumstances

You must appeal financial consequences within thirty days after contract termination. The committee will make a decision and notify you via your Eagles email address within thirty days of submission. Should you disagree with their decision, you may appeal to the Senior Director of Housing and Residential Life within thirty days of the original decision; their decision is final.

Note: You should be aware that choosing to move off-campus to “save money” or if you were removed from the residence halls for disciplinary violations (per the Student Code of Conduct) are both not sufficient grounds for an appeal.

Qualifying for a Waiver

Financial consequences are waived if you are:

  • Graduating from EWU at the time of termination
  • Withdrawing from EWU due to military service
  • Married or in a registered domestic partnership
  • Participating in student teaching, an internship, or a study abroad program out of the Cheney/Spokane area

2026-27 Cancellation Prior 2026-27 Termination After Moving In

2025-26 Cancellation Prior 2025-26 Termination After Moving In

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2026-27 Financial Consequences

2026-27 Cancellation Prior to Moving Into a Residence Hall

Contract Cancellation DateCharges
Before or on May 31$0
June 1 to June 30$50
July 1 to July 31$100
August 1 to August 31$150
September 1 and after$200

2026-27 Cancellation Prior to Moving Into a University Apartment

Contract Cancellation DateCharges
Before or on May 31$0
June 1 to June 30$50
July 1 to July 31$100
August 1 to August 31$150
September 1 and after$200

2026-27 Termination After Moving Into a Residence Hall

QuarterTermination DatesCharges
FallIf terminated between September 23, 2026 (or move-in date, if earlier) and 11:59 PM on September 29, 2026.Prorated housing charges based on number of nights from September 17 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $1,250 cancellation fee, and the $175 processing fee.
If terminated between September 30, 2026 and 11:59pm on October 23, 202650% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $1,000 cancellation fee, and the $150 processing fee.
If terminated on or after October 24, 2026.No refund of housing or dining charges, $1,250 cancellation fee, and the $175 processing fee.
WinterIf terminated between January 4, 2027 (or move-in date, if earlier) and 11:59 PM on January 10, 2027.Pro-rated housing charges based on number of nights from January 4 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $1,250 cancellation fee, and $175 processing fee.
If terminated between January 11, 2027 and 11:59 PM on February 3, 2027.50% refund of housing charges, 50% refund of dining plan charges (or actual usage, whichever is more), $950 cancellation fee, and $175 processing fee.
If terminated on or after February 4, 2027.No refund of housing or dining charges, $950 cancellation fee, and $175 processing fee.
SpringIf terminated between March 29, 2027 (or move-in date, if earlier) and 11:59 PM on April 4, 2027.Pro-rated housing charges based on number of nights from March 29 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $950 cancellation fee, and $175 processing fee.
If terminated between April 5, 2027 and 11:59 PM on April 28, 2027.50% refund of housing charges, 50% refund of dining plan charges (or actual usage, whichever is more), $750 cancellation fee, and $175 processing fee.
If terminated on or after April 29, 2027No refund of housing or dining charges

2026-27 Termination After Moving Into a University Apartment

QuarterTermination DateCharges
FallFor contracts beginning prior to September 1, 2026.Prorated housing charges based on number of nights from date of move-in to date of proper check out (one night minimum), actual dining plan usage, $1,250 cancellation fee, and $175 processing fee.
If terminated between September 1, 2026 and 11:59 PM on September 29, 2026.Prorated housing charges based on number of nights from September 1, 2026 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $1,250 cancellation fee, and $175 processing fee.
If terminated between September 30, 2026 and 11:59pm on October 23, 2026.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $ 1,250 cancellation fee, and $175 processing fee
If terminated on or after October 24, 2026.No refund of housing or dining charges, $1,250 cancellation fee, and $175 processing fee.
WinterIf terminated between January 1, 2027 (or move-in date, if earlier) and 11:59 PM on January 10, 2027.Prorated housing charges based on number of nights from January 1, 2027 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $1,250 cancellation fee, and $175 processing fee.
If terminated between January 11, 2027 and 11:59 PM on February 3, 2027.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $950 cancellation fee, and $175 processing fee.
If terminated on or after February 4, 2027.No refund of housing or dining charges, $950 cancellation fee, and $175 processing fee.
SpringIf terminated between March 29, 2027 (or move-in date, if earlier) and 11:59 PM on April 4, 2027.Prorated housing charges based on number of nights from March 29, 2027 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $950 cancellation fee, and $175 processing fee.
If terminated between April 5, 2027 and 11:59 PM on April 28, 2027.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $750 cancellation fee, and $175 processing fee.
If terminated on or after April 29, 2027.No refund of housing or dining charges

2025-26 Financial Consequences

2025-26 Cancellation Prior to Moving Into a Residence Hall

Contract Cancellation DateCharges
Before or on May 31, 2025$0
June 1, 2025 to June 30, 2025 at 11:59 p.m.$50
July 1, 2025 to August 31, 2025 at 11:59 p.m.$100
September 1, 2025 or after$200

2025-26 Cancellation Prior to Moving Into a University Apartment

Contract Cancellation DateCharges
Before or on May 31, 2025$0
June 1, 2025 to June 30, 2025 at 11:59 p.m.$50
July 1, 2025 to July 31, 2025 at 11:59 p.m.$100
August 1, 2025 and after$200

2025-26 Termination After Moving Into a Residence Hall

QuarterTermination DatesCharges
FallIf terminated between September 24, 2025 (or move-in date, if earlier) and 11:59 PM on September 30, , 2025.Prorated housing charges based on number of nights from September 21 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between October 1, 2025 and 11:59pm on October 24 202550% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $1,000 cancellation fee, and the $150 processing fee.
If terminated on or after October 25, 2025.No refund of housing or dining charges, $1,000 cancellation fee, and the $150 processing fee.
WinterIf terminated between January 5, 2026 (or move-in date, if earlier) and 11:59 PM on January 11, 2026.Prorated housing charges based on number of nights from January 5 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between January 12, 2026 and 11:59 PM on February 4, 2026.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $750 cancellation fee, and the $150 processing fee.
If terminated on or after February 5, 2026.No refund of housing or dining charges, $750 cancellation fee, and $150 processing fee.
SpringIf terminated between March 30, 2026 (or move-in date, if earlier) and 11:59 PM on April 5, 2026.Prorated housing charges based on number of nights from March 30 -- (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $750 cancellation fee, and the $150 processing fee.
If terminated between April 6, 2026 and 11:59 PM on April 29, 2026.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $500 cancellation fee, and the $150 processing fee.
If terminated on or April 30, 2026.No refund of housing or dining charges, plus $150 processing fee.

2025-26 Termination After Moving Into a University Apartment

QuarterTermination DateCharges
FallFor contracts beginning prior to September 1, 2025.Prorated housing charges based on number of nights from date of move-in to date of proper check out (one night minimum), actual dining plan usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between September 1, 2025 and 11:59 PM on September 30, 2025.Prorated housing charges based on number of nights from September 1, 2025 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between October 1, 2025 and 11:59pm on October 24, 2025.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $1,000 cancellation fee, and the $150 processing fee.
If terminated on or after October 25, 2025.No refund of housing or dining charges, $1,000 cancellation fee, and the $150 processing fee.
WinterIf terminated between January 1, 2026 (or move-in date, if earlier) and 11:59 PM on January 11, 2026.Prorated housing charges based on number of nights from January 1, 2026 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between January 12, 2026 and 11:59 PM on February 4, 2026.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $750 cancellation fee, and the $150 processing fee.
If terminated on or after February 5, 2026.No refund of housing or dining charges, $750 cancellation fee, and $150 processing fee.
SpringIf terminated between March 30, 2026 (or move-in date, if earlier) and 11:59 PM on April 5, 2026.Prorated housing charges based on number of nights from March 30, 2026 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining plan usage, $750 cancellation fee, and the $150 processing fee.
If terminated between April 6, 2026 and 11:59 PM on April 29, 2026.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $500 cancellation fee, and the $150 processing fee.
If terminated on or after April 30, 2026.No refund of housing or dining charges, plus $150 processing fee.

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