Contract Termination Appeal

Moving Off-Campus?

If you are experiencing a severe financial, medical, or other circumstance which makes living on-campus as undue hardship, you may appeal the financial consequences of terminating your contract. The Housing and Residential Life Appeals Committee will consider an appeal to your contract for the following:

  • Withdrawal from the university due to documented medical reasons
  • Determination of a medically necessary accommodation which cannot be adequately addressed within student housing
  • Withdrawal from the university due to a severe financial hardship
  • Designation as a primary caregiver for a minor or disabled family member
  • Other extenuating circumstances

You must appeal financial consequences within thirty days after contract termination. The committee will make a decision and notify you via your Eagles email address within thirty days of submission. Should you disagree with their decision, you may appeal to the Senior Director of Housing and Residential Life within thirty days of the original decision; their decision is final.

Note: You should be aware that choosing to move off-campus to “save money” or if you were removed from the residence halls for disciplinary violations (per the Student Code of Conduct) are both not sufficient grounds for an appeal.


Qualifying for a Waiver

Financial consequences are waived if you are:

  • Graduating from EWU at the time of termination
  • Withdrawing from EWU due to military service
  • Married or in a registered domestic partnership
  • Participating in student teaching, an internship, or a study abroad program out of the Cheney/Spokane area

Financial Consequences

Cancellation Prior to Moving Into a Residence Hall

Contract Cancellation DateCharges
Before or on May 31, 2021$0
June 1, 2021 to June 30, 2021 at 11:59 p.m.$50
July 1, 2021 to August 31, 2021 at 11:59 p.m.$100
September 1, 2021 or after$200

Termination After Moving Into a Residence Hall

QuarterTermination DatesCharges
FallIf terminated between September 22, 2021 (or move-in date, if earlier) and 11:59 p.m. on September 29, 2021.Prorated housing charges based on number of nights from September 22 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between September 30, 2021 and 11:59 p.m. on October 22, 2021.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $1,000 cancellation fee, and the $150 processing fee.
If terminated on or after October 23, 2021.No refund of housing or dining charges, $1,000 cancellation fee, and the $150 processing fee.
WinterIf terminated between January 10, 2022 (or move-in date, if earlier) and 11:59 p.m. on January 18, 2022.Prorated housing charges based on number of nights from January 10 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $750 cancellation fee, and the $150 processing fee.
If terminated between January 19, 2022 and 11:59 p.m. on February 8, 2022.50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $750 cancellation fee, and the $150 processing fee.
If terminated on or after February 9, 2022No refund of housing or dining charges, $750 cancellation fee, and the $150 processing fee.
SpringIf terminated between April 4, 2022 (or move-in date, if earlier) and 11:59 p.m. on April 11, 2022.
Prorated housing charges based on number of nights from April 4 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $500 cancellation fee, and the $150 processing fee.
If terminated between April 12, 2022 and 11:59 p.m. on May 4, 2022. 50% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $500 cancellation fee, and the $150 processing fee.
If terminated on or after May 5, 2022.No refund of housing or dining charges and the $150 processing fee.

Termination Prior to Moving Into a University Apartment

Contract Cancellation DateCharges
Before or on May 31, 2021$0
June 1, 2021 to June 30, 2021 at 11:59 p.m.$50
July 1, 2021 to July 31, 2021 at 11:59 p.m.$100
August 1, 2021 and after$200

Termination After Moving Into a University Apartment

QuarterTermination DateCharges
FallIf terminated between September 1, 2021 (or move-in date, if earlier) and 11:59 p.m. on September 29, 2021Prorated housing charges based on number of nights from September 1 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $1,000 cancellation fee, and the $150 processing fee.
If terminated between September 30, 2021 and 11:59 p.m. on October 22, 202150% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $1,000 cancellation fee, and the $150 processing fee.
If terminated on or after October 23, 2021No refund of housing or dining charges, $1,000 cancellation fee, and the $150 processing fee
WinterIf terminated between January 1, 2022 (or move-in date, if earlier) and 11:59 p.m. on January 18, 2022Prorated housing charges based on number of nights from January 10 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $750 cancellation fee, and the $150 processing fee.
If terminated between January 19, 2022 and 11:59 p.m. on February 8, 202250% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $750 cancellation fee, and the $150 processing fee.
If terminated on or after February 9, 2022No refund of housing or dining charges, $750 cancellation fee, and the $150 processing fee.
SpringIf terminated between April 1, 2022 (or move-in date, if earlier) and 11:59 p.m. on April 11, 2022Prorated housing charges based on number of nights from January 10 (or move-in date, if earlier) to date of proper check out (one night minimum), actual dining usage, $500 cancellation fee, and the $150 processing fee.
If terminated between April 12, 2022 and 11:59 p.m. on May 4, 202250% refund of housing charges, 50% of dining plan charges (or actual usage, whichever is more), $500 cancellation fee, and the $150 processing fee.
If terminated on or after May 5, 2022No refund of housing or dining charges and the $150 processing fee

Submit an Appeal